Responding to growing complaints of overbearing building requirements, high permitting costs and even allegations of invasion of privacy by building inspectors, local cities are evaluating how â€” and whether â€” to change how their building divisions do business.
A customer satisfaction review of San Rafaelâ€™s Building Division is just wrapping up. San Rafael Chief Building Official Don Jeppson said the city is acting as a pilot project as similar reviews are expected to occur at other divisions throughout the county.
â€śI think in any organization, whether itâ€™s private or government, there is room for improvement,â€ť Jeppson said. â€śI hope this will help guide us with what the community will want us to push toward.â€ť
Jeppson said he plans to reach out to other building divisions throughout the county to see if they are open to standardizing some of their operations, especially for inspections conducted after homes are sold.
The city of Novato is set to begin its own review after numerous complaints reached the City Councilâ€™s attention.
Earlier this year, Janet Moore had a buyer lined up for her Novato home and was preparing to move to Washington state. But all those plans nearly fell through at the last moment, she said, after the Novato building division informed her of building code violations, such as her bathroom cabinet being 3 inches too close to her toilet.
Moore, 62, said this came as a surprise because she obtained permits a few years earlier to remodel her bathroom. But the building inspectors had none on record, she said, and were about to require her to completely remodel the bathroom, possibly upending the sale and her moving plans.
The two missing permits were eventually found by the city and the sale went through, Moore said, but to her it was an unnecessarily precarious situation.
â€śItâ€™s almost as if they donâ€™t care if itâ€™s impacting your life,â€ť Moore, 62, said from her Washington home. â€śIt would have impacted my life and the people buying the house if everything would have fallen through.Â It was very frustrating.
â€śI really do think that the city needs to remember who theyâ€™re working for instead of making people feel like theyâ€™re being worked against,â€ť she continued.
Last month, the Novato City Council responded to other complaints about its building division by calling for a review.
Councilwoman Pat Eklund raised the issue at the Aug. 28 meeting after receiving multiple complaints about the division by email and after becoming aware of a change.org petition that began in August. The petition alleges invasion of privacy, inaccuracies and inconsistent enforcement of building codes by inspectors.
Eklund said these issues can have a â€śsubstantial impactâ€ť on residents, as projects that require building permits can sometimes trigger a reassessment of the property value.
â€śItâ€™s not to say that the (change.org) petition is right; not to say the petition is wrong,â€ť Eklund said. â€śI just think itâ€™s healthy to review the process and thatâ€™s our fiduciary responsibility as a city council.Â I am interested in hearing from people in Novato that have had experiences that they would like to share with me.â€ť
NextGen Marin, a think-tank coalition of college students focused on affordable housing issues, was one of the entities that signed the petition.
One of its members, Dylan Shariatpanahy, is a UC Berkeley student who works in Novato. He said their group has heard numerous complaints about building requirements and â€śoverbearing bureaucracy,â€ť which he said only further impacts the countyâ€™s affordable housing issues.
â€śFrom our experience speaking with members of the community, not only is it impossible to build housing due to restrictive ordinances, but people who already live here arenâ€™t able to maintain their homes without spending an arm and a leg,â€ťÂ Shariatpanahy said.
Novato-based Coldwell Banker Realtor Marie Hoch said she has had multiple clients who had unpleasant experiences similar to Mooreâ€™s. She alleges the building division has strayed from its goal of ensuring safe housing and has instead adopted a â€śpunitiveâ€ť attitude toward resale inspections and the building permitting process.
â€śIt seems to be an excessive use of the cityâ€™s police power without benefit to the people who live in Novato,â€ť Hoch said.
Novatoâ€™s Community Development Director Bob Brown, who oversees the cityâ€™s Building Division, said he welcomes the review, but said some of the change.org petitionâ€™s allegations are based on misinformation.
One of the more attention-grabbing claims in the petition is that building inspectors are invading the privacy of homeowners by taking pictures of the property â€” including the homeownerâ€™s possessions â€” and making these photos public record.
Brown said inspectors do take photos for resale inspections, which can be useful to find out whether someone remodeled a kitchen without permits, for example. However, Brown said these photos are not made available to the public.
The petition also argues about excessive permitting requirements by claiming that even just changing a shower head requires a permit. Brown said this is false, and that a permit is required when replacing a shower valve, which is behind a wall and requires more intensive construction.
The concerns raised in the petition were â€śsomewhat newâ€ť to Brown, as his department has a survey tool which he said has shown positive reviews of the division despite low staffing levels.
â€śI went through a permit process for a home in Marin County, I understand the frustration as a consumer,â€ť Brown said. â€śI donâ€™t think anyone likes going through a permitting process, but I would say we really try and strive for excellent customer service and weâ€™re always to happy to receive critiques so that we can improve.
â€śWeâ€™re certainly supportive of the councilâ€™s desire for an evaluation,â€ť he continued.
Brown said he has spoken with the petitionâ€™s creator since the petition was released, and said he found it interesting that they had not applied for a building permit.
â€śShe was making email and verbal inquiries as to things that might require a building permit and she was not pleased with the responses,â€ť Brown said. â€śSome of that was she really wanted a very black and white determination on some aspects and she felt she was receiving a feedback that was equivocating.â€ť
For example, Brown said the division releases a one-page handout of things that are normally exempt from requiring a permit, but itâ€™s not a catch-all list considering the building code is more than 4,000 pages long and is regularly updated by the state.
Another concern raised in the petition is the cityâ€™s cost-recovery program, in which the division charges fees for services performed. Brown said they do not make a profit from this and the fees are based on recommendations laid out in state law. This fiscal year, the divisionâ€™s expenditures were budgeted at $1.1 million while revenues â€” which include the fees â€” are estimated at just over $1 million, according to Brown. The budget does not include overhead from other departments such as finance and human resources, Brown added.
The Novato City Council has funded a fee study for all city fees that will be performed later this year, Brown said.
The Marin Independent Journal attempted to find contact information for the petitionâ€™s creator, only referred to as â€śVeronika KDâ€ť on the website, through multiple sources, but was unsuccessful. No contact information was available through the petition.
Brown said he is eagerly awaiting the results of a nearly nine-month-long evaluation of San Rafaelâ€™s building division.
Conducted by the Marin Builders AssociationÂ in conjunction with theÂ Marin Economic Forum, the $18,500 review looked into customer satisfaction and included customer forums, interviews and data gathering, according to the building associationâ€™s CEO Rick Wells. The results are expected to be released in the very near future, he said.
â€śWe look forward to presenting that information to the city and hopefully expanding that role across the county,â€ť Wells said. â€śWe certainly have had preliminary conversations with other municipalities and weâ€™re optimistic that that work is going to expand.â€ť
As for San Rafael, Jeppson is optimistic about the results.
â€śSometimes the perception is that weâ€™re hampering the process or weâ€™re not as customer-friendly as we can be,â€ť Jeppson said. â€śI havenâ€™t seen the data, but I think the report is going to be fairly favorable to San Rafael.â€ť
Some of the issues that residents may be concerned about can be a symptom of ongoing staffing issues, according to Brown.
As of Thursday, Novato had two of the three-and-a-half building inspector positions it is budgeted for, which Brown said is still below staffing levels before the recession hit. The division issues about 3,500 permits and performs about 7,800 inspections for more than $80 million in construction annually, according to Brown.
â€śI think all building divisions are suffering under the same challenges right now. We have an unprecedented volume of permit applications, weâ€™re all suffering with the inability to hire and retain building inspectors,â€ť Brown said. â€śBecause there is so much construction going on and the trays are full up itâ€™s very, very difficult for us to recruit new building inspectors.â€ť
Jeppson said after the recession hit, many building inspectors and planners were laid off and those who remained are now nearing retirement.
â€śWe are short of trained personnel across the board,â€ť Jeppson said.